ERCA Annual General Meeting (in-person meeting)

Starting on 12.03.2024

Start time: 12:00 BST - noon (time zone: London, Dublin)

This is our formal meeting with a lot of information on upcoming projects, board elections and of course a great place for networking.

Agenda for the Annual General Meeting

Tuesday 12th MARCH 2024, Start time: 12:00 hrs BST - noon (time zone: London, Dublin), entrance opens 30 mins earlier
Assembly format: in-person meeting with electronic polls and elections;
Hold as a ''Satellite''-meeting synchronized at the two following venues at the same time:

   • United Kingdom: Coombe Abbey Hotel, Brinklow Road, Binley, Coventry, CV3 2AB;
   • Germany: Sportschule Wedau, Friedrich-Alfred-Allee 15, 47055 Duisburg;

  • TOP 1 Welcome and formalities; determination of whether a quorum is present
  • TOP 2 Acceptance or correction of last AGM’s minutes (from year 2023)
  • TOP 3 Report by the Board
  • TOP 4 Report by the Arbitration Board
  • TOP 5 Report by the Cash Auditor
  • TOP 6 Discharge of the Board of Directors
  • TOP 7 Election for members of the Board
  • TOP 8 If necessary: Elections of the cash auditor, deputy cash auditor or members of the Arbitration Board if someone may resign
  • TOP 9 Motions
    • - If requested: Motion and voting for approval of Honorary Members
  • TOP 10 Miscellaneous
Motions and nominations can be submitted to the ERCA board members according to our bylaws.


Complete Proposed Programme Schedule

(subject to change without notification, last update: 12.02.2024)

Sorted by event venue! (left + right column)

  Event Venue:
Sportschule Wedau, Friedrich-Alfred-Allee 15, 47055 Duisburg
Time Zone:

Berlin, Amsterdam
Time Zone:

Event Venue:
Coombe Abbey Hotel, Brinklow Road, Binley, Coventry, CV3 2AB
12th March 2024   10:00 UTC Welcome & Opening
10:15 UTC Presentation: ''Q & A: Ropes Course Inspection'' (by: ERCA Expert Group Inspection)
Lunch Buffet 12:00 CET 11:00 UTC Lunch Buffet
Admission to assembly room (door opens) 12:30 CET 11:30 UTC Admission to assembly room (door opens)
ERCA Annual General Meeting 13:00 CET 12:00 UTC ERCA Annual General Meeting
Coffee Break & Check-In for Conference: Zukunft Gestalten 16:00 CET 15:00 UTC Coffee Break
15:30 UTC

17:30 UTC
Presentation: ''Health & Safety'' (by: Linda Green)

Closing Ceremony
Opening Activity Conference: Zukunft Gestalten 17:00 CET
Dinner 19:00 CET  
Evening Activities & Networking 20:30 CET
13th March 2024 Conference program, according to the schedule published here: Zukunft Gestalten 09:00 CET

18:30 CET
Dinner 19:30 CET
Evening Activities & Networking 20:30 CET
14th March 2024 Members Meetings of fellow associations:
• Bundesverband Individual- und Erlebnispädagogik (be)
• Fachverband Deutscher Sprachschulen und Sprachreise-Veranstalter e.V. (FDSV)
09:00 CET  
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